In today’s digital world, you might think everything and every business must be storing all their documents on a central digital database. But, that is not the case; most offices, no matter how small, still produce a lot of paper documents.
Many documents contain sensitive information such as a customer’s social security number, house address, bank account information, phone number, medical records, and other such information.
It is the primary responsibility of the company to maintain and store the records with the utmost confidentiality. Moreover, certain regularities like the Health Insurance Portability and Accountability Act (HIPAA) and the Fair and Accurate Credit Transaction Act (FACTA) mandate organizations to discreetly and securely destroy all confidential documents.
So, commercial shredding services can help the organization do the job, and these services will also provide a certificate for necessary compliances.
While you may think you can manage the documents, if you are planning to shred them by yourself, it will cause significant trouble for the whole organization since you would be spending a lot more time shredding the documents. Moreover, it poses a certain amount of risk as the information can get leaked, which increases the chance of corporate espionage and even identity theft.
So, here are some of the reasons why you should consider opting for a professional shredding company.
- Storing documents is a risk
Having more to keep the documents is not an issue when you think of storage. If that is, you can always rent out a storage unit. But, when you keep piles of documents in your store, you risk espionage and leaking the information. At the same time, you may need to retain the records for a certain amount of time; after that, you must shred them. It poses a security risk to keep the hard copy of the papers in the office over a long period since these documents contain sensitive information.
- A large amount of documents needs shredding
You might think that if you are running a small operation, there is no need for shredding. But, even small operations produce large amounts of documents. However, new companies might have lesser documents as compared to well-established organizations. So, no matter the organization’s size, everybody needs shredding services to ensure that confidential information does not go missing or falls into the wrong hands.
- Offices are unsafe for saving sensitive documents
While an office is a safe space to engage in deep work and conduct meetings when storing sensitive information, an office might not be the best place. Keeping documents in the office makes the information more prone to breach confidentiality. No matter how much you try, it is impossible to maintain a hundred percent confidentiality. Even the employees assigned the task of shredding the documents can leak sensitive information.
- Consumes less time
Normal shredders function at a slow speed; on the other hand, commercial shredding services have industry-grade shredders that can do the job in almost no time. This makes choosing the service provider very convenient and time-efficient.
So, because of such beneficial reasons, you must go ahead and look for professional shredding companies in your area to do the task. Many companies will also provide you with a certificate that will help you make compliance with Health Insurance Portability and Accountability Act (HIPAA) and the Fair and Accurate Credit Transaction Act (FACTA)