Migrating to Microsoft 365 is an excellent IT solution for organizing your organization’s data. Security, accessibility, and convenience could be the factors you consider for migration.
However, the process is more complex than you think. There are still common migration pitfalls that may seem unavoidable.
#1: A Clear Plan Will Do No Harm
Every migration process needs an outline of a clear and executable plan. A Microsoft 365 Migration requires a transition period. The period can help your organization get used to the new system involved.
A lack of a clear plan contributes to a longer migration process. It can result in a waste of effort and resources. Though not typical, some businesses still go through migration without planning.
Planning can help you avoid challenges during the migration. It can help you to have a systematic migration process for your organization or business.
#2: Compare And Contrast The Different Packages Offered
Microsoft 365 offers several packages suited for different types of businesses or organizations. These packages vary to cater to different kinds of clients.
The pricing structure, features, and functionality of the Microsoft 365 packages are different. You should assess your business needs while comparing the package that suits you best.
Many businesses spend way more than they thought so. That is because they choose the wrong package for their business. So if you are unsure, have your research first before migrating.
When your business scales up, upgrading your package can increase your productivity. Comparing these Microsoft 365 packages can help your business to get the optimal IT system.
But how do you know which Microsoft 365 package works for you? Well, you can assess by considering some of the following factors:
- Business or organization size
- Device accessibility
- Price of the plan
#3: Auditing Your ROTs (Redundant, Obsolete, and Trivial Information) To Free Up Space
Every business has redundant, obsolete, and trivial information that needs cleaning. Migration is a perfect opportunity for your organization to remove these files from the database or your cloud.
Auditing your organization’s files when migrating to Microsoft 365 is necessary. It can help you save time, money, and space, as you can only keep those essential files you need.
During migration, synching your data will be faster when you audit your files. You can sort out the files you have to keep and properly categorize them.
#4: Training Your Employees To Familiarize With The Process
To get the Microsoft 365 process running, you have to keep your employees onboard.
Training during migration is a good thing to ensure a smooth transition from your old system to Microsoft 365. You have to explain and train your employees about the solution’s functionality.
This way, they can understand how the system works.
Microsoft 365 is a vast software, so training does not happen only in a day or two. Make sure to allow time for your employees to be comfortable with the system during migration.
#5: Picking Your IT
Getting an IT team to help you in your Microsoft 365 migration can be a big help. Picking an IT team for help and support can decrease the migration cost and allows you to avoid a few migration setbacks.
DIY migration can work for small businesses. But if you are planning a large-scale migration, getting some help is preferable to doing it yourself. Unless you are an IT guy, migrating a massive database of files can be stressful and requires too much work.
The right IT team or person is responsible for troubleshooting when a problem occurs. They can analyze your data for a more proper migration process. An IT team or person can get the job done quickly and professionally.
Getting help from IT removes the migration pressure on you as someone assumes the risks. Picking the right IT person or team to help you out can keep you away from confusion and put you at ease.
#6: Scheduling Your Migration Can Save Time
When planning for migration, you need to align your schedule. You can consider your timelines and deadlines for this.
Depending on your data size, migration may take weeks or sometimes months. Some migrations commence during weekends to avoid disruptions during work days.
There could be unforeseen problems during the migration that might delay the process. But if you have plans B and C, your business can avoid challenges and ace the Microsoft 365 migration.
The Ultimate Takeaway
Migrating to Microsoft 365 can benefit your business. It has apps and features that make things easier for your organization. But some migration process does not always runs smoothly as you ideally wish for.
Before your business dive into migration to Microsoft 365, you have to know that it will entail research and careful planning. Seeking an expert for help can give you the proper assistance you need.